This is what you get with our software...

You can get an overall understanding of our software, including screen shots by examining our document imaging process.

Import documents from network suspense folder
This function is ideal for organizations using a multi-function scanner/copier/printer.

This allows an organization to scan from multiple locations and temporarily store the image in a suspense file. Once the operator has labeled the document and saved it to its permanent location on another directory, the document located within the suspense file will automatically be deleted. This facilitates workflow and eliminates the need to manually delete the scanned image from the suspense folder.

Furthermore, it is ideal for organizations with multiple locations that want to scan at one location and forward the documents to a different location for labeling.

Flexibility in file naming
This feature allows you to use key words from a PDF document label in the file name, such as "customer name". Now instead of a file name such as 123456.pdf the document can be named ABC_Company_Invoice_39874.pdf.

Flexibility in file folder structure
You are able to create subfolders within a directory which are named by one of the label fields. For example, one might have a directory called customers,and each customer may be a subfolder in that directory. This feature is useful to organizations that use subfolders with other applications and allows for the easy lookup of documents within the subfolder.

Multiple Document Profiles
Multiple profiles can be created to correspond to different document types or departments. For example, you can have one profile for accounting department documents, another for customer documents, and yet another for HR department documents. This feature facilitates document funneling to one central labeling station that can label documents from multiple departments.

Dropdown menus for each profile
Each document profile can have its customized dropdown menu. As an operator begins typing information contained within a dropdown menu the entry will self complete once a unique string of characters is entered. The operator can also select an item from the dropdown menu and it will be inserted into the field. The benefit of dropdown menus is that the labeling stays consistent and there are no misspelled words. This also minimizes the amount of typing because most words are completed in one to three keystrokes.

Multiple indexes
One of the advantages of our Smart PDF Document Platform is that you can create multiple indexes and you can control the search by turning indexes on or off. Furthermore, by restricting access to an index, your network administrator can determine who has access to what documents. There is no limit to the number of indexes you can create.

Match and merge with database for completing label fields
This feature allows you to create a subset within a database and link the label fields to the database. When the operator enters data into a designated field, the remaining fields will be auto-filled from the database. For example, you may recognize a bar code that represents the invoice number and the customer name, customer number and location would self complete. This minimizes the amount of information that an operator would have to type into the label fields.

You also get the PDF file format...
The PDF file format was developed and released by Adobe Systems in 1993 and has become the de facto standard in electronic document distribution worldwide. It was originally developed for the US federal government to store its legacy files. In fact, the US federal government is still the largest user of the PDF file format.

One of the advantages of the PDF file format is that documents are easily shared with people outside of your organization. PDF documents can be shared, viewed, and printed by anyone using the Adobe Reader software which is available as a free download. There have been over billion downloads of Adobe Reader so most people already have it installed on their computer systems.

You also get a very powerful but simple system to use...

Ease of use is extremely important if one is going to get the cooperation of employees in the adoption of the system. When it comes to software there is a simple rule of thumb; simple is better. We have designed our system so that all the bells and whistles are under the hood, and the user interface is clean and easy to use. Most end users are comfortable using the software interface within five minutes of use.

Powerful Indexing Engine
You will get a search index that will index over 100,000,000 of the documents created by our software. Compare that to a Google Search Appliance that will index one-million documents and is priced at $32,000. The search index with our system will index 100 times that amount of documents and is included in the price of the software.

State-of-the-Art Document Imaging Technology
You will get the latest in document imaging technology, one that embeds the key search words into meta data fields created by our software. Instead of spending 30-hours a month to maintain the integrity of the system, you will only need to spend 30-minutes a year. That represents a savings of 359 man-hours of IT support time each year.

Not Held Hostage
You will get a system that does not hold you hostage to the vendor. If for any reason you decide to change systems, you will have complete accessibility to your documents and will not have to pay an exit fee as is the case with systems that use a proprietary compression table. They are your documents and you will always have access to them, even if we no longer are doing business together.

Unlimited Search & Retrival Licenses
You will also receive unlimited viewing workstations to search, retrieve, view and print any documents in the document imaging system.

Five Labeling Workstation Licenses
Finally, you will receive five labeling workstation license. A single labeling workstation is capable of tagging 5,000 pdf files a day.