By Embedding our Label into the Electronic File, our Documents Become our Database

Other document imaging systems label documents with characters that reside in an independent database. Creating this type of label database that is simply linked to its documents is problematic in that it eliminates the ability to transfer documents across multiple platforms, creates compatibility issues with future software upgrades, and binds one to the original host imaging system.

Our labels are automatically embedded into every electronic PDF file created by our system; everywhere the document goes, the label travels with it. This feature is an enormous advantage to our customers because it eliminates the need for database maintenance and the requirement of adding "Meta-tags" to documents for web-enablement. Our indexing system simply extracts the character information from the documents and generates a "flat database" from which searches are conducted. This gives you the freedom to move documents from one directory to another. By simply rebuilding the index at the click of a single button, documents are ready for retrieval because the embedded label moves with the document.

The advantages of our labeling software become brutally obvious in the event of a disaster. With our system, the solution is to simply download the documents back onto the server and recreate the index, which is accomplished in a matter of minutes. A similar scenario with a complex database would require hours - or even days - to replicate and rebuild the old database. Costly downtime and IT department commitment are eliminated by our solution.


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