Document Imaging Solutions, Inc. is now offering a month-to-month lease program making its software affordable for small businesses.
No setup fees
No backend charges
No fixed term
This is the same in-house system that resides on your server that all of our customers own.
Contact us to learn more about this exciting program...
Testimonial...
Listen to what our customers have to say about our system. Click here to watch a 2-minute video...
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But don't be concerned that this system is too complicated for your business just because it is being used by Fortune 500 companies and the Department of Defense which have large IT staffs. Metadata technology turns complicated database document imaging systems upside down and throws them out the window. They are easy to set up and maintain. In fact when you purchase our PDF metadata system we will even install it remotely, it's that easy.
Metadata systems are not only more scaleable and more affordable; they provide more power and more control, and more time to do other things than to maintain a database. This means more productivity, more savings, and more profits for your organization.
Best of all, the learning curve is under an hour for even the most non-technical computer user.
Lease or Buy: It's your choice!
Our month-to-month lease is stunningly inexpensive... but some companies prefer to buy our software outright. The choice is yours but either way you get the same powerful system: one that is easy to use and easy to learn.
If you want to learn more about our document imaging sytem, please complete the form below.
We have found however that many businesses only consider document imaging to solve a single problem or a single department's need. It's INSANE to purchase a $20,000-$200,000 system for such a limited use. Others find $20,000 cost prohibitive because of the size of the business.
The end result is that these companies do nothing. They take an "if it ain't broke, don't fix it" attitude. And that's a darn shame... because document imaging has proven itself to...
reduce overhead increase employee efficiency and productivity improve customer service improve employee morale provide disaster protection
Big mistake!
Our month-to-month lease... is only $100 a month!
This may be the best part.
You get the same system that our other customers have purchased. You don't get anything less.
The system can be used on a single server or a stand alone PC.
An 80GB hard drive will hold 2,700,000 scanned PDF images
One Fujitsu ScanSnap scanner Unlimited scanning Unlimited search and retrieval workstations Search engine capable of indexing over 140,000,000 documents One Server license One Labeling Workstation License Unlimited Search and Retrieval workstation licenses
Price:
Scanner = $495
Software = $100 per month
Optional: additional labeling license can be leased for $100 a month
One Fujitsu fi-5530C scanner Unlimited scanning Unlimited search and retrieval workstations Search engine capable of indexing over 140,000,000 documents One Server license One Labeling Workstation License Unlimited Search and Retrieval workstation licenses
Price:
Scanner = $2,725
Software = $100 per month
Optional: additional labeling license can be leased for $100 a month
One Fujitsu fi-5650C scanner with VRS Unlimited scanning Unlimited search and retrieval workstations Search engine capable of indexing over 140,000,000 documents One Server license One Labeling Workstation License Unlimited Search and Retrieval workstation licenses
Price:
Scanner = $4,995
Software = $100 per month
Optional: additional labeling license can be leased for $100 a month
Our 100% Money Back Guarantee...
When have you ever purchased an enterprise software and had the software company give you a money back guarantee for one full year. After 11 years of grueling testing and hundreds of millions of documents later, we are so confident in the stability of our system that we decided to do something that no other document imaging company has the guts to do. We will provide a 100% Money Back Guarantee, no questions asked, of our month-to-month lease program.
That's right, if during the first 12 months you are dissatisfied in any way and want your money back on our month-to-month lease, you will be returned your investment immediately. No questions asked.
When was the last time that you bought software from anyone that guaranteed your complete satisfaction or your money back?
This is what you get with our software...
You can get an overall understanding of our software, including screen shots by examining our document imaging process.
PDF document.
Therefore, an organization can scan documents using the manufacturers scanning
software and automatically send the new image to a suspense folder where our
software can then process the image.
Import
documents from network suspense folder
This function is ideal for organizations using a multi-function scanner/copier/printer.
This allows an organization to scan from multiple locations and temporarily store the image in a suspense file. Once the operator has labeled the document and saved it to its permanent location on another directory, the document located within the suspense file will automatically be deleted. This facilitates workflow and eliminates the need to manually delete the scanned image from the suspense folder.
Furthermore, it is ideal for organizations with multiple locations that want to scan at one location and forward the documents to a different location for labeling.
Flexibility
in file naming
This feature allows you to use key words from a PDF document label in the file
name, such as "customer name". Now instead of a file name such as 123456.pdf
the document can be named ABC_Company_Invoice_39874.pdf.
Flexibility
in file folder structure
You are able to create subfolders within a directory which are named by one
of the label fields. For example, one might have a directory called customers,
and each customer may be a subfolder in that directory. This feature is useful
to organizations that use subfolders with other applications and allows for
the easy lookup of documents within the subfolder.
Multiple
Document Profiles
Multiple profiles can be created to correspond to different document types or
departments. For example, you can have one profile for accounting department
documents, another for customer documents, and yet another for HR department
documents. This feature facilitates document funneling to one central labeling
station that can label documents from multiple departments.
Dropdown
menus for each profile
Each document profile can have its customized dropdown menu. As an operator
begins typing information contained within a dropdown menu the entry will self
complete once a unique string of characters is entered. The operator can also
select an item from the dropdown menu and it will be inserted into the field.
The benefit of dropdown menus is that the labeling stays consistent and there
are no misspelled words. This also minimizes the amount of typing because most
words are completed in one to three keystrokes.
Multiple
indexes
One of the advantages of our Smart PDF Document Platform is that you can create
multiple indexes and you can control the search by turning indexes on or off.
Furthermore, by restricting access to an index, your network administrator can
determine who has access to what documents. There is no limit to the number
of indexes you can create.
Match
and merge with database for completing label fields
This feature allows you to create a subset within a database and link the label
fields to the database. When the operator enters data into a designated field,
the remaining fields will be auto-filled from the database. For example, you
may recognize a bar code that represents the invoice number and the customer
name, customer number and location would self complete. This minimizes the amount
of information that an operator would have to type into the label fields.
You also
get the PDF file format...
The PDF file format was developed and released by Adobe Systems in 1993 and has become the de facto standard in electronic document distribution worldwide. It was originally developed for the US federal government to store its legacy files. In fact, the US federal government is still the largest user of the PDF file format.
One of the advantages of the PDF file format is that documents are easily shared with people outside of your organization. PDF documents can be shared, viewed, and printed by anyone using the Adobe Reader software which is available as a free download. There have been over billion downloads of Adobe Reader so most people already have it installed on their computer systems.
You also get a very powerful but simple system to use...
Ease of use is extremely important if one is going to get the cooperation of
employees in the adoption of the system. When it comes to software there
is a simple rule of thumb; simple is better. We have designed our system
so that all the bells and whistles are under the hood, and the user interface
is clean and easy to use. Most end users are comfortable using the software
interface within five minutes of use.
Here is what some of our customers say about us...
"Your system has been rock solid. It's been over a year and not a glitch. I haven't even bothered with software upgrades because I might break it!"
John C. Crouch, IT Director
Certified Merchant Services
"I researched many different types of document imaging software's and ultimately chose DIS-Imaging software. I can say with 100% certainty that we made the right decision, the software is stable and technical support for this software is second to none."
Eric J. Avery- President
Avery Archives, Inc.
"I have been seeking a document imaging system for 30 years and I never found an acceptable solution until I found DIS-Imaging. After six months of operations, it delivers more than what was promised. It is a spectacular tool and program and has revolutionized document storage and retrieval."
Burt Blustein, President
Law Firm of Bonacic, Blustein & Krahulik PC
"I had an unpleasant experience with an imaging company about five years ago. I therefore researched my options extensively before settling in on your product four years ago. Your user-friendly product greatly exceeded our expectations. Everything is so simple. We were up and running immediately and haven't looked back. In four years, it hasn't been necessary for me to call with a single problem or glitch."
Wayne K. Rieschel
Attorney-at-Law
Buffalo, Missouri
What you get...
You will get a search index that will index over 100,000,000 of the documents
created by our software. Compare that to a Google Search Appliance that
will index one-million documents and is priced at $32,000. The search
index with our system will index 100 times that amount of documents and
is included in the price of the software.
You will get the latest in document imaging technology, one that embeds
the key search words into meta data fields created by our software. Instead
of spending 30-hours a month to maintain the integrity of the system,
you will only need to spend 30-minutes a year. That represents a savings
of 359 man-hours of IT support time each year.
You will get a system that does not hold you hostage to the vendor. If
for any reason you decide to change systems, you will have complete accessibility
to your documents and will not have to pay an exit fee as is the case
with systems that use a proprietary compression table. They are your documents
and you will always have access to them, even if we no longer are doing
business together.
You will get a system that uses the PDF file format. This is a non-proprietary
format which can be viewed and printed with free Adobe Reader. This makes
it easy to share information with people outside your organization.
You will get a 15% increase in productivity of your office staff. To state
that another way, for every 20 office staff employees, you will be able
to release 3 full time employees to other more important jobs or you can
grow your business by 15% and not have to hire additional office personnel
to handle the increase in business.
A document imaging system empowers an organization to find customer information
instantly from your PC. Customer service calls are about customers needing
information that they can't find on their own. Since searches results
are immediate, you will be able to answer most customer service questions
on the first call. Providing needed information to the customer on a timely
manner, ensures a satisfactory experience for the customer.
Your organization will make better business decisions. The foundation
to good business decisions lies in access to quality information. Buried
in you paper files is important information pertaining to your customers
and your business which for all practical purposes is lost and is therefore
useless in your decision process. When that information is converted into
an electronic format which can be accessed instantly from you computer,
its value can be utilized in your decision process.
Your business is at risk of going bankrupt if its paper records were destroyed
by wind, water or fire. A significant advantage of electronic records
is that they can be backed up and stored offsite. With our system, you
could be fully operational in a matter of days compared to weeks or months
with a database - file structure document imaging system. But most importantly,
you will still be in business.
Increased Office Efficiency...
While companies have taken advantage of the cost-saving benefits that computer networks offer, between 85% and 90% of important information is not accessible through these networks because it resides in paper format. Inherent in these paper-based systems are wasted man-hours spent filing, searching, retrieving, and re-filing documents.
Consider a typical office worker who spends 40% of their time looking for information. Further, an average organization makes 19 copies of each document, loses 1 out of every 20 documents and spends 25 hours recreating each lost document. This represents significant employee time that relates directly to corporate efficiency and profitability.
A typical professional can spend up to 500 hours of their time, annually reviewing and routing files and another 150 hours looking for incorrectly filed documents. This amount of time quickly adds up to 35% of an employee's time reviewing, routing and looking for lost documents.
In a business atmosphere, where firms are looking for ways to cut cost and increase productivity, a need exists to replace obsolete paper filing system with a document imaging system to gain the benefits inherent in electronic documents. The time saved retrieving electronic documents is enormous.
Disaster Recovery Protection...
When a disaster strikes, whether a fire, flood, tornado or other dangerous event, the initial damage is only the beginning of disruptions that can last weeks to years. Gartner Research recently released a chilling statistic: two out of five enterprises that experience a disaster go out of business within five years.
One of the inherent benefits of an electronic document is that a copy of it can easily be created and stored off-site. Although enterprises routinely backup their servers, the problem lies in that 90% of an organization's knowledge resides in paper. The advantage of our document imaging system is that it converts these paper documents into electronic PDF documents, which can be copied and stored off-site. The return on investment for this benefit is not measured in dollars and cents, but in peace of mind.
Reduce Expenses...
There are fixed costs associated with a paper-based filing system that can be eliminated with a document imaging system. There is the cost of file cabinets and file cabinet real estate. There is the cost of paper, coping costs, and the cost of off-site storage. Our document imaging system allows you to store 2,700,000 documents on an 80 GB hard drive costing about $125. Contrast the one time charge of $125 to the annual cost of maintaining 296 file cabinet drawers.
Improve Employee Morale...
Nobody likes looking for documents. According to Cooper & Lybrand, 10% of all documents are either lost, misfiled, or on somebody's desk. Looking for these documents can be a frustrating experience. With a document imaging system, multiple people can have access to the same document. In addition, lost and misplaced files become a thing of the past. The result is one where frustration levels decline and employees can focus on the parts of their jobs that they do enjoy.
Improved Customer Service...
Customer service calls are from customers needing information that they can't find on their own. A document imaging system empowers an organization to find customer information instantly from your PC. Since search results are immediate, you will be able to answer most customer service questions on the first call. Providing needed information to the customer on a timely manner, insures a satisfactory experience for the customer.
One of the consequences of not finding information, or finding it too late is the creation of unhappy customers. In most cases, the customers are already experiencing a certain amount of frustration about their inability to find the information within their own office: It becomes almost unforgivable if you can't find it.
To work as effectively as possible, employees need fast, easy, accurate access to customer information. With a document imaging system the needed information can be retrieved instantly from your PC, and copies of the documents can be emailed immediately to your customer, without any time delays. Providing prompt service to your customers on the first call and avoiding the need to put them on hold results in stellar customer service and satisfied customers.
All of the benefits I mentioned throughout this web page, all the bonuses, are
yours for the ridiculously low price of $100 a month.
At that price management shouldn't even take 5-minutes to make a decision.
It's smarter, cheaper and way more effective than paper.
For $100 dollars a month you will receive a single server license for
our indexing engine. Our index engine will index 100 times more documents
than a Google appliance that sells for over $30,000.
You will also receive unlimited viewing workstations to search, retrieve,
view and print any documents in the document imaging system.
You also get the ability to scan from as many locations as you like to
a network suspense file folder.
Finally, you will receive one labeling workstation license. A single
labeling workstation is capable of tagging 5,000 pdf files a day.
Plus we will guarantee that price for 36 months. When was the last time you bought software from anyone that said they would guarantee the price for three years? Doesn't happen.
Interested?
The high costs to an organization of not finding information, or of finding
it to late, include faulty decisions, duplicated efforts, lost productivity,
and missed opportunities. Its impact can cascade throughout an organization.
To work as effectively as possible, employees need fast, easy, accurate access
to customer information. Our document imaging system does this in the most
cost effective way.
Our 100% Money Back Guarantee...
PDF document.
Therefore, an organization can scan documents using the manufacturers scanning
software and automatically send the new image to a suspense folder where our
software can then process the image.
reduce overhead
An 80GB hard drive will hold 2,700,000 scanned PDF images
