Document Imaging Solution's Software...The new standard in document imaging

Document Imaging
Solutions, Inc.


Ph: 888-855-7699


PDF Based
Document Imaging Software


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Testimonial...

Listen to what our customers have to say about our system. Click here to watch a 2-minute video...   View Movie






Introduction

More than likely, you are here because you've been tasked with making a vendor selection for a document imaging system and find that you are in unfamiliar territory. With the myriad of document imaging systems on the market today, how do you know which system is right for your organization? Every organization is different and their needs are different. Unless you are armed with knowledge, your efforts could fail and you could end up with a costly system, which may not perform to your unique needs or budgetary concerns. We have developed this free educational resource to arm you with the information needed to navigate the land mines in the decision process.

Why we are making this education material available for free?  Our company believes that every business should invest in a document imaging system.  Yet 95% of the sales people you will encounter know little more than you, and ultimately lead to confusion and indecision. We want to take the confusion out of the decision process.  And, although we present the facts to you, you must realize that we are not vendor neutral.  We have purposely designed our system to overcome the limitations you will learn about.

To this end, we developed a very easy process for you to educate yourself in the key areas of document imaging and document management.  You will be able to answer the question: should I purchase a database system, a full text system, or a metadata system?  You will also be able to answer the question should we use the TIFF file format or the PDF file format? And, finally you will be able to answer the question, why should we purchase a document imaging system?


Our Contributors

Mr. Erin Spalding, CDIA+ Instructor
Has eight years in the document imaging business.  Besides his responsibilities with Document Imaging Solutions, Inc., he teaches CompTIA CDIA+ (Certified Document Imaging Architech) training courses and performs document imaging consulting throughout the country. He is also the owner of a document imaging service bureau and has helped setup companies in the document imaging service bureau business.

Mr. Randy Van Ittersum, CEO
Is the founder and CEO of Document Imaging Solutions, Inc.  He has patent applications on several document imaging applications and has published multiple white papers on document imaging.  He has been the CEO of four other companies giving him a unique perspective on what your CEO will want to know from you and also has over eight years experience in document imaging.

 


PDF versus TIFF: Storage Media Dependency

The following article, "PDF versus TIFF: Storage Media Dependency" will help answer one of the most widely asked questions about document imaging file formats. It should help arm you with the knowledge to decide which format is best for your organization's document imaging project.

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Special Report - What Every CEO Should Know
This document explains, If a CEO knew the facts, every business would have a document imaging system. The greatest technological advancement since the computer and the copy machine is in document imaging. Ninety-five percent of an organization's information still resides on paper, and although networks are indispensable in most organizations, they simply cannot share information which is not in an electronic format. Document imaging converts paper into electronic documents which can easily be shared across a network and around the world. In other words, your filing system will be turned into your Information Center.

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Take a 30,000 Foot View Before Purchasing a Document Imaging System

Every organization has a CEO and CFO whose responsibility is to step back and take a 30,000 foot view on the way a solution to any given problem fits into the overall planning and development of its business objectives. Document imaging is all about using technology to achieve your business goals. When you flip the switch on a document imaging system, you have turned on one of the most powerful office tools a business can deploy.

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             (137KB)
 
     

Document Imaging's Dirty Little Secret

When pitching a document imaging system, a salesperson often presents a database as if it were problem free and easy to maintain. Nothing could be further from the truth. Document imaging databases can be your worst nightmare if you can't afford the support required to maintain them.

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             (205KB)
 
     

PDF Document Portability

This document discusses how DIS-Imaging embeds the key search words directly into the electronic PDF file so that wherever the document is moved, the key search words travel with the document. The advantages of this technology are that documents created by the system are transferable from one computer to another, without losing the ability to search and retrieve the documents needed. This feature adds a great deal of flexibility to our system, which is not available with other document imaging systems.

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             (118KB)
 
     

Whitepaper on OCR

White Paper explaining the disadvantages of full-text OCR searches. Optical Character Recognition (OCR) is a process of converting text on a scanned image into text that can be searched. The idea then is to perform a "full-text search" on the OCR document with key words and phrases that are known to be included in a document. The OCR process is sensitive to the quality of the image as well as the differences in the fonts used within the document. As a result, the output from an OCR process is seldom totally correct. Because of the inaccuracy inherent in the OCR process, it requires and operator to manually correct all the suspect characters.

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             (164KB)
 
     

Database Management White Paper

White Paper explaining the major differences between databases vs. indexes. The document imaging community has a tendency to casually speak about a database as if its management is routine; however, the complexity of a database system goes beyond the skill level of most avid computer users. Although database management may not be an issue for organizations that enjoy a full complement to their IT staff, it is problematic for organizations that do not employ both a network manager and a database administrator.

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             (304KB)
 
     

Paper Filing System Vs. Document Imaging System

Document imaging systems can help you to reduce costs. Employees can accomplish tasks faster and do more because they have quick and easy access to the information they need. It further cuts cost by eliminating printing and publishing costs associated with paper.

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             (86KB)
 
     

Improving Customer Service

Document discussing how a document imaging system will improve customer service. A document imaging system empowers an organization to find customer information instantly from a PC. Since search results are immediate, they will be able to answer most customer service questions on the first call. Providing needed information to the customer on a timely manner, insures a satisfactory experience for the customer.

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             (96KB)
 
     

Increasing Productivity

In todays cost-sensitive environment, no enterprise can afford to waste resources or miss opportunities. Therefore, it is vital to remove any barriers that prevent employees from accessing critical information and performing their jobs.

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             (129KB)
 
     

The Three Layers of a PDF

This document illustrates the three layer concept of a PDF (i.e. Image Layer, Full-Text Layer, MetaData Layer). This is essential to understanding how different document imaging systems search and retrieve electronic documents.

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             (193KB)
 
     

Structured & Unstructured Documents

This is a white paper explaining the differences between the two types of documents, structured and unstructured and the characteristics of each type.

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             (81KB)
 
     

Disaster Protection

This document discusses one of the most important issues with company's records today, disaster protection. Recently, we experienced the devastation of Hurricanes Katrina and Rita. These forces of nature have demonstrated the power such storms can possess and the damage they can achieve. An investment in a document imaging system is not only measured in dollars and cents, but also in peace of mind.

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             (124KB)
 
     

Cost Justification Analysis

This document covers the topics of a cost justification analysis which encompasses what every organization seeks in the benefits of a document imaging system. It contains a sample graph of the cost benefits of a document imaging system.

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             (99KB)
 
     

Case Study on Lakeshore Dermatology and Skin Renewal Center

In November 2005, a case study was performed at Lakeshore Dermatology and Skin Renewal Center. This study shows how a document imaging system installed two years prior is helping the practice flourish and calculates the tremendous return on invest over the life of the practice. The additional lifetime profit that Lakeshore Dermatology and Skin Renewal Center will receive by using a document imaging center is estimated at $8,545,000.

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Case Study on Walters Gardens, Inc.

Walters Gardens, Inc. is the largest perennial plant grower in the world, with its headquarters in Zeeland, Michigan. A case study performed after implementation of a document imaging system shows how the company recovered office space, increased productivity and improved customer service.

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Vendor Questionnaire:  to Assist Your Organization's Evaluation of Document Imaging Systems

This helpful tool will identify critical questions that you as a customer should ask any vendor of document imaging systems and provides you with a brief explanation of each questions importance. It does not include every question that you should ask; rather, it focuses on the pertinent topics that every customer should know.

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Document Imaging PowerPoint Presentation

This is a comprehensive PowerPoint presentation describing the benefits of a document imaging and management system and describes the various system technologies.
(8 Minute PowerPoint Flash Presentation)

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(8:00 Minutes)
 
     

Technology: Servant or Master

This is a PowerPoint presentation describing the major difference between a database driven document management system versus an index driven system and the pros and cons of using both. (6:28 Minute PowerPoint Flash Presentation)

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(6:28 Minutes)
 
     

How Much Is A Paper Based Filing System Costing Your Practice?

The following analysis was performed by the University of Massachusetts Medical Center to measure the actual dollar value of lost information to the medical center. Their findings are shocking, indicating that medical practices need to seriously consider installing a document imaging system in their practices.

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(229KB)
 
     

Bar Code Education Document

A document that will provide you with a basic understanding of bar codes with emphasis on PDF417 two-dimensional (2D) bar codes.

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(189KB)
 
     
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