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Our Public Library
This may be your first time to the world of document imaging and you may feel like you've been thrown into unfamiliar territory? If so, you will need to educate yourself so that you can navigate the land mines on this subject.
To this end, we have created a public library on document imaging that is easy to navigate and is designed to help educate you in the different areas of document imaging. The information that you will glean from this website will help you to learn the benefits and pitfalls of document imaging so that you can complete your assignment.
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Disaster Recovery Protection
When a disaster strikes, whether a fire, flood, tornado or other dangerous event, the initial damage is only the beginning of disruptions that can last weeks to years.
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Why Invest in a Document Imaging System?
Document imaging evolved because 90% of corporate information resides on paper. Document imaging is the process of converting paper documents into electronic documents that are exact replicas of their paper counterparts. Document imaging systems are finding a warm welcome in many organizations because they make significant improvements in operational efficiency with little organizational change. In a business climate, where organizations are seeking ways ways to cut costs and increase productivity, document imaging systems are providing the most dramatic impact on office production since the copy machine replaced carbon paper.
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Technology - Servant or Master: Embedded
PDF technology vs. database structure.
(6:28 Minute PowerPoint Flash Presentation)
This presentation will demonstrate the difference
between first generation document imaging systems
(database/file structures) and second generation
document imaging systems (meta data systems).
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Web Access to Documents
In the past, the ability to incorporate electronic documents into the web has been expensive and often an unrealistic process. Barriers, such as costly conversion processes of adding Meta tags to documents with HTML or XML conversion applications, have driven the price of sharing documents on the web beyond the reach of most accounting firms, until now.
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The Advantages of PDF Files
For an imaged electronic document to be admissible in a court of law, it must be created in a file format that cannot be altered without leaving an electronic footprint. To satisfy this requirement, the imaging industry has diverged in two different directions.
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To OCR or Label Electronic Documents for Retrieval
When scanning documents, the decision to use Optical Character Recognition (OCR) versus labeling should revolve around the issues of data mining and document retrieval.
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Shared Access to Documents
Yet another problem is that a paper document can only be in one place at one time. However, it is often the case that numerous people need access to the same document.
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Electronic Document Storage and Retrieval
Two categories of documentation directly related to the storage of electronic documents must be addressed when managing a document imaging system: current, or active documents, and archived documents.
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Why Document Imaging
This flash presentation helps to answer the queston: Why document imaging?
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Efficiency and Workflow
While accounting firms have taken advantage of the cost-saving benefits that computer networks offer, between 85% and 90% of important information is not accessible through these networks because it resides in paper format. Inherent in these paper-based systems are wasted man-hours spent filing, searching, retrieving, and re-filing documents.
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Demo
To experience how easy it is to retrieve documents
on the Internet through your browser.
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