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Document Imaging Software
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Simplicity is the Foundation or our Document Imaging System
There is no way to overestimate the value of the straightforward simplicity of our document imaging system. Our document imaging system feeds a paper document through a high-speed scanner, and converts the image into an electronic PDF file. This industry-preferred file format is ideal for sharing across a company's local area network (LAN), accessing over the Internet, or archiving to a hard drive or other media. In addition to being a document conversion solution, our document imaging system also integrates with the Windows printing system, allowing users to create a PDF file directly from any application by using the "print" function. This completely eliminates the need to print documents to paper and then scan them back into the system.
Simplicity is the foundation of our document imaging systems success: it is simple to set up, simple to use, and simple to manage. We provide a comprehensive, out-of-the-box solution that can be up and running in hours without an expensive and time-consuming installation and customization process. An entry-level employee can be in full production (scanning, labeling, and indexing) after less than two hours of training. Our document imaging system requires only basic computer skills for installation and management without the need for constant intervention of IT personnel. Even our index-databases, created by Adobe, were designed as self-extracting programs requiring minimal installation time without IT involvement.
Adobe Reader can be easily utilized by everyone on a network
to retrieve, view and print the PDF documents created by our document
imaging system: your company's personnel can perform these functions
from their desktop PCs after less than fifteen minutes of training.
Millions people are already familiar with Adobe Reader because
it is standard software preloaded on most personal computers and
is widely used when navigating the Internet.
Our labels are automatically embedded into every electronic PDF file created by our system; everywhere the document goes, the label travels with it. This feature is an enormous advantage to our customers because it eliminates the need for database maintenance and the requirement of adding "Meta-tags" to documents for web-enablement. Our indexing system simply extracts the character information from the documents and generates a "flat database" from which searches are conducted. This gives you the freedom to move documents from one directory to another. By simply rebuilding the index at the click of a single button, documents are ready for retrieval because the embedded label moves with the document.
The advantages of our labeling software become brutally obvious
in the event of a disaster. With our system, the solution is to
simply download the documents back onto the server and recreate
the index, which is accomplished in a matter of minutes. A similar
scenario with a complex database would require hours - or even
days - to replicate and rebuild the old database. Costly downtime
and IT department commitment are eliminated by our solution.
With versatility in mind, we created a document imaging system
that allows one to either label or OCR a document for retrieval
purposes (please refer to the more technical discussion on this
subject within Section I). The ability to use unlimited characters
while labeling documents with our system has allowed many of our
customers to use existing terminology with which employees are
already familiar, facilitating a quick and easy transition into
using our retrieval system.
We Do Not Have a "Per-Seat" Charge with our
Document Imaging System. Whether you Have 2 or 10,000 People Connected
to the System, the Price is the Same:
The result is an imaging system that is both affordable and easy to use. Our system's software is robust and is used by the U.S. Naval Command Center in Washington D.C., by the U.S. Marshall Service, Langley Air Force Base, Proctor & Gamble and Whirlpool.
Using the PDF file format and an indexing-database developed by Adobe for the U.S. Department of Defense keeps the expense of the system low. Our system is freed from the costly hardware configurations required by other systems using the TIFF file format and its required optical drive system. Besides being less expensive than an optical drive system, sharing documents from a network server is inherently easier and requires less technical expertise.
Our system uses Adobe Reader with a plug-in search module to search, view and print documents from the system. Because this software is free, we avoid a "per-seat" charge for workstations connected to the network. With our system, it does not matter whether 2 users or 10,000 users are on the network; the cost of the system is the same.
Service, Training and Consulting:
We also offer an online demo which allows you to simulate our document imaging system in action. You can experience first-hand the power of our software and the ease of our search and retrieval system. Also, as it is performed over the Internet, everything can be seen and experienced in the comfort of your office.
Simplicity and versatility were the paramount goals in the development
of our system, and they are what continue to distinguish our product
from others. The advantages of a document imaging system cannot
be overestimated; our system allows you realize those benefits,
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